DOCUMENT · VAULT BUSINESS SOLUTIONS
Business Documentation Kit
Every document your business sends should look like it came from an established company. Vault designs your branded quotation, invoice, purchase order, letterhead, receipt and client form templates, within 3 working days.
Inconsistent documents make a professional business look small.
One quote is in Word, the next in Excel, and the invoice was made in a free online tool. Fonts, logos and details differ every time, and important fields are missing.
Clients notice. Large clients and procurement teams especially notice.
Professional, consistent documents for every situation.
Vault produces a full branded template set your team can edit and reuse, with the right fields already in place.
- Every document on-brand and consistent
- Required business and VAT fields built in
- Editable templates anyone can use
- Faster document preparation
Who the Business Documentation Kit is for
New businesses
Set up documents properly from the start.
Businesses with mixed templates
Bring everything into one consistent set.
B2B suppliers
Documents must meet client procurement expectations.
Teams sharing document work
Everyone needs the same templates.
What Vault builds for you
Every item below is part of the Business Documentation Kit package scope.
- Letterhead
- Quotation template
- Invoice template with VAT-ready fields
- Receipt template
- Purchase order template
- Delivery note template
- Business letter template
- Client information form
- Job or service completion form
- Simple service agreement layout for your adviser to complete
- Email signature
- Templates in Word, Excel or Google formats
What you receive at handover
- A complete branded template set
- Editable source files
- Template usage guide
- PDF examples of each document
- Recorded walkthrough
Not included in this package
- Legal drafting of terms and agreements
- Logo design (see Brand Starter Kit)
- Printing costs
- Integration into invoicing software (see Invoicing & Payment Collection Setup)
Need any of these? Ask when you start the project and we will quote it alongside this package.
From start to handover in 3 working days
The delivery clock starts once payment is received, your intake form is complete and the content, assets and access listed below have been supplied. Approvals and verification controlled by third parties (for example Google, Meta, domain registrars or payment providers) follow those providers’ own timelines.
- Day 0
Intake
You share brand assets, business details and current documents.
- Day 1
Design
The master layout and first templates are designed.
- Day 2
Production
The full template set is produced.
- Day 3
Review and handover
Revisions are applied and editable files are delivered.
Client inputs
Once you start, you receive a short intake form. Delivery runs on schedule when these are ready:
- Logo and brand colours
- Trade licence details, address, TRN and bank details
- Current documents you use
- Standard terms and payment terms you already use
- Preferred format: Word, Excel or Google
Excluding VAT. Third-party subscriptions billed separately.
- Built within 3 working days
- One consolidated round of revisions included
- Everything set up in your name and handed over
- Recorded walkthrough of how to use it
The starting price covers the scope described on this page. Larger requirements are quoted before any payment is taken.
What happens after you start
- Within 1 working day
Confirm the fit
We review your request, confirm the package and scope are right for you, and send the invoice and intake form.
- Day 0
Payment and intake
You pay the invoice and complete the intake form, then share the content, assets and access listed on this page.
- Delivery clock running
We build
Vault produces, quality-checks and presents the work for your review on the stated timeline.
- Final day
Handover
You receive everything, with access, a walkthrough and a recommendation for the next system worth adding.
Business Documentation Kit questions
Are the templates editable?
Yes. You receive editable files in Word, Excel or Google formats.
Do the invoices meet VAT requirements?
Templates include the fields typically required on UAE tax invoices. Your accountant should confirm your specific obligations.
Can you write our terms and conditions?
We provide the layout. Legal terms should be written or reviewed by a legal professional.
Can these templates go into our invoicing software?
Yes, through the Invoicing & Payment Collection Setup.
Packages that work with this one
Brand Starter Kit
A usable visual identity: logo files, colours, fonts, brand sheet and ready-made business assets.
Proposal & Quotation System
Proposal and quotation templates, a pricing library and a tracked process from request to signed.
Company Profile & Capability Statement
A professionally written and designed company profile and one-page capability statement.
Invoicing & Payment Collection Setup
Invoicing software, VAT-ready templates, online payment links and automatic reminders.