PEOPLE · VAULT BUSINESS SOLUTIONS
Employee Onboarding System
Give every new hire a professional start. Vault builds a structured onboarding flow from offer acceptance to day 90 (documents, equipment, welcome pack, induction schedule and manager check-ins) within 3 working days.
New hires spend their first week waiting.
No laptop, no email, no induction plan. Documents are chased after the start date and the manager is too busy to explain anything. Good hires form a poor first impression and some leave within months.
Each manager onboards differently, so quality depends on who you report to.
A consistent onboarding experience that gets people productive faster.
Vault builds a structured onboarding system with tasks for HR, IT and managers, triggered when a hire is confirmed.
- Documents and information collected before day one
- Equipment and accounts ready on arrival
- A planned first week and 90-day check-ins
- Every task owned and tracked
Who the Employee Onboarding System is for
Businesses hiring monthly
Regular hires that need a repeatable process.
Multi-department SMEs
HR, IT and managers must coordinate each start.
Businesses with early turnover
New starters leave before they are productive.
Remote and hybrid teams
Onboarding needs to work without someone sitting beside them.
What Vault builds for you
Every item below is part of the Employee Onboarding System package scope.
- Onboarding process design from offer to day 90
- Pre-boarding document collection form
- New hire task checklist for HR, IT and manager
- Automatic task assignment and reminders
- Branded welcome pack
- First-week induction schedule template
- Role-specific onboarding plan template
- 30, 60 and 90-day check-in forms
- Policy acknowledgement tracking
- Onboarding status tracker
What you receive at handover
- A working onboarding workflow
- Welcome pack and templates
- Check-in forms
- Status tracker
- Recorded walkthrough for HR and managers
Not included in this package
- Writing the employee handbook (see HR Policy & Employee Handbook)
- Visa processing or PRO services
- HR software licences
- Training content production
Need any of these? Ask when you start the project and we will quote it alongside this package.
From start to handover in 3 working days
The delivery clock starts once payment is received, your intake form is complete and the content, assets and access listed below have been supplied. Approvals and verification controlled by third parties (for example Google, Meta, domain registrars or payment providers) follow those providers’ own timelines.
- Day 0–1
Design
We map the onboarding steps, owners and documents.
- Day 2
Build
Forms, checklists, automations and the welcome pack are built.
- Day 3
Test and handover
The flow is tested with a sample hire and handed over.
Client inputs
Once you start, you receive a short intake form. Delivery runs on schedule when these are ready:
- Your current onboarding steps and documents
- A list of what new hires need: equipment, accounts, access
- Logo and brand assets
- Company overview and values for the welcome pack
- Names of HR, IT and manager contacts
Excluding VAT. Third-party subscriptions billed separately.
- Built within 3 working days
- One consolidated round of revisions included
- Everything set up in your name and handed over
- Recorded walkthrough of how to use it
The starting price covers the scope described on this page. Larger requirements are quoted before any payment is taken.
What happens after you start
- Within 1 working day
Confirm the fit
We review your request, confirm the package and scope are right for you, and send the invoice and intake form.
- Day 0
Payment and intake
You pay the invoice and complete the intake form, then share the content, assets and access listed on this page.
- Delivery clock running
We build
Vault produces, quality-checks and presents the work for your review on the stated timeline.
- Final day
Handover
You receive everything, with access, a walkthrough and a recommendation for the next system worth adding.
Employee Onboarding System questions
Does this work without an HR system?
Yes. It works on its own, and connects into the HR & Employee System Setup if you have or add it later.
Can it handle visa and document steps?
It tracks the documents and steps required, but visa processing itself is handled by your PRO or government services provider.
Is the welcome pack branded?
Yes. It is designed in your brand and written in your company’s voice.
How long does onboarding take to run?
The flow runs from offer acceptance to day 90, with tasks triggered automatically at each stage.
Packages that work with this one
HR & Employee System Setup
Employee database, onboarding and offboarding, leave and expense requests, documents and HR trackers.
Employee Self-Service HR Hub
One portal where employees request leave, submit expenses, find documents and get answers.
HR Policy & Employee Handbook
A branded employee handbook and core HR policies, structured around UAE employment practice.
Hiring & Recruitment System
A careers page, application forms, candidate pipeline, interview scorecards and offer templates.