PEOPLE · VAULT BUSINESS SOLUTIONS
Hiring & Recruitment System
Hire better, faster and more consistently. Vault builds your careers page, application forms, candidate pipeline, interview scorecards and offer templates, within 3 working days.
CVs are arriving in inboxes and WhatsApp, and good candidates are lost.
Job ads go out on several platforms, CVs arrive everywhere and nobody tracks who has been contacted, interviewed or rejected. Strong candidates accept other offers while you are still sorting applications.
Interviews are unstructured, so decisions depend on gut feel.
A clear, fair hiring process you can repeat for every role.
Vault sets up a simple hiring system that captures every applicant and moves them through defined stages with consistent assessment.
- Every candidate captured in one pipeline
- Structured interviews with scorecards
- Fast, professional communication with candidates
- Consistent offer and rejection templates
Who the Hiring & Recruitment System is for
SMEs hiring several roles a year
You need structure without an enterprise system.
Businesses without HR
Managers hire directly and need a process.
Fast-growing teams
Hiring volume has outgrown email.
Employers wanting a better brand
You want candidates to see a professional employer.
What Vault builds for you
Every item below is part of the Hiring & Recruitment System package scope.
- Hiring process design
- Careers page on your website
- Job description template and up to 3 job descriptions
- Application form with screening questions
- Candidate pipeline in an ATS or work-management tool
- Stage-based email templates for candidates
- Interview guide and scorecards
- Reference check template
- Offer letter template
- Rejection templates
- Hiring tracker for managers
What you receive at handover
- A live careers page
- Candidate pipeline and templates
- Interview scorecards
- Offer and rejection templates
- Recorded walkthrough
Not included in this package
- Job board advertising fees
- Candidate sourcing or headhunting
- ATS licence fees
- Visa processing
Need any of these? Ask when you start the project and we will quote it alongside this package.
From start to handover in 3 working days
The delivery clock starts once payment is received, your intake form is complete and the content, assets and access listed below have been supplied. Approvals and verification controlled by third parties (for example Google, Meta, domain registrars or payment providers) follow those providers’ own timelines.
- Day 0
Design
We agree stages, roles and screening criteria.
- Day 1–2
Build
The careers page, forms, pipeline and templates are built.
- Day 3
Test and handover
The process is tested with a sample application and handed over.
Client inputs
Once you start, you receive a short intake form. Delivery runs on schedule when these are ready:
- Roles you are hiring for
- Website access
- Interviewers and decision-makers
- Logo and employer brand material
- Your standard offer details
Excluding VAT. Third-party subscriptions billed separately.
- Built within 3 working days
- One consolidated round of revisions included
- Everything set up in your name and handed over
- Recorded walkthrough of how to use it
The starting price covers the scope described on this page. Larger requirements are quoted before any payment is taken.
What happens after you start
- Within 1 working day
Confirm the fit
We review your request, confirm the package and scope are right for you, and send the invoice and intake form.
- Day 0
Payment and intake
You pay the invoice and complete the intake form, then share the content, assets and access listed on this page.
- Delivery clock running
We build
Vault produces, quality-checks and presents the work for your review on the stated timeline.
- Final day
Handover
You receive everything, with access, a walkthrough and a recommendation for the next system worth adding.
Hiring & Recruitment System questions
Is this a recruitment service?
No. This package builds your in-house hiring system. If you need candidates sourced or supplied, see Vault’s Manpower & Recruitment business.
Do we need paid ATS software?
Not necessarily. Many small businesses run hiring well in a free or low-cost tool. We recommend based on volume.
Can we post to job boards from it?
Some ATS platforms post to job boards directly. We advise during intake.
How is this different from the Recruitment Agency Launch Kit?
This package is for companies hiring their own staff. The Recruitment Agency Launch Kit is for businesses that recruit for other companies.
Packages that work with this one
Employee Onboarding System
A structured first-day-to-first-90-days onboarding flow for every new hire.
HR & Employee System Setup
Employee database, onboarding and offboarding, leave and expense requests, documents and HR trackers.
HR Policy & Employee Handbook
A branded employee handbook and core HR policies, structured around UAE employment practice.
Automation & Workflow Setup
Forms, notifications, approvals and document routing that run automatically.