PEOPLE · VAULT BUSINESS SOLUTIONS
Recruitment Agency Launch Kit
Launch a recruitment agency with the infrastructure already working: website, candidate registration, candidate and client databases, vacancy and placement pipelines, proposal, agreement and invoice templates, in 10 working days.
You know recruitment, but building the backend is slowing your launch.
A new agency needs a credible website, a way for candidates to register, a database you can search, a pipeline for each vacancy, client terms and invoices. Without them, recruiters work from spreadsheets and LinkedIn messages.
Enterprise recruitment software is expensive, and building it piece by piece takes months.
An agency ready to take vacancies and place candidates.
Vault builds a complete, connected recruitment infrastructure so your consultants can focus on placing people.
- A professional agency website with job listings
- Candidates registering into a searchable database
- Vacancy, client and placement pipelines
- Branded commercial documents ready to send
Who the Recruitment Agency Launch Kit is for
Recruiters going independent
Experienced consultants starting their own agency.
New agencies
Recently licensed businesses that need operational setup.
Niche or sector specialists
Agencies focused on one industry or role type.
Existing agencies on spreadsheets
Agencies ready to professionalise their backend.
What Vault builds for you
Every item below is part of the Recruitment Agency Launch Kit package scope.
- Recruitment agency website of up to 8 pages
- Job listing page and vacancy posting process
- Candidate registration form with CV upload
- Client enquiry and vacancy submission form
- Candidate database with skills, availability and status
- Client and contact database
- Vacancy pipeline by stage
- Client business development pipeline
- Placement and fee tracking
- Recruitment proposal template
- Terms of business template structure
- Candidate and client email templates
- Invoice template
- Recruitment workflow SOPs
- Reporting view: vacancies, submissions, interviews and placements
- Team training session
What you receive at handover
- A live agency website
- Candidate, client and vacancy systems
- Placement and fee tracker
- Commercial document templates
- SOPs, training and recorded walkthrough
Not included in this package
- Recruitment agency licensing or regulatory approvals
- Legal drafting or review of terms of business
- Job board and LinkedIn Recruiter subscriptions
- Recruitment CRM licence fees
Need any of these? Ask when you start the project and we will quote it alongside this package.
From start to handover in 10 working days
The delivery clock starts once payment is received, your intake form is complete and the content, assets and access listed below have been supplied. Approvals and verification controlled by third parties (for example Google, Meta, domain registrars or payment providers) follow those providers’ own timelines.
- Day 0–1
Intake
We agree your sectors, fee model, process and platform choice.
- Day 2–4
Website
The website, job listings and registration forms are built.
- Day 5–7
Recruitment systems
Candidate, client, vacancy and placement systems are configured.
- Day 8
Documents
Proposals, terms structure, templates and invoices are produced.
- Day 9–10
QA and training
Everything is tested end to end and your team is trained.
Client inputs
Once you start, you receive a short intake form. Delivery runs on schedule when these are ready:
- Agency name, logo and brand assets
- Sectors, roles and locations you recruit for
- Fee model and standard terms
- Domain and email access
- Existing candidate or client data
- Licensing details to display where required
Excluding VAT. Licensing and regulatory approvals are your responsibility.
- Delivered in 10 working days
- One consolidated round of revisions included
- Everything set up in your name and handed over
- Recorded walkthrough of how to use it
The starting price covers the scope described on this page. Larger requirements are quoted before any payment is taken.
What happens after you start
- Within 1 working day
Confirm the fit
We review your request, confirm the package and scope are right for you, and send the invoice and intake form.
- Day 0
Payment and intake
You pay the invoice and complete the intake form, then share the content, assets and access listed on this page.
- Delivery clock running
We build
Vault produces, quality-checks and presents the work for your review on the stated timeline.
- Final day
Handover
You receive everything, with access, a walkthrough and a recommendation for the next system worth adding.
Recruitment Agency Launch Kit questions
Do you help with the recruitment licence?
No. Licensing is handled by the relevant authority and your business setup adviser. We build the operational infrastructure.
Which recruitment CRM do you use?
We recommend based on budget and size. Options range from specialist recruitment CRMs to configured general platforms such as Zoho Recruit or Airtable.
Can we import our existing candidates?
Yes. Existing candidate data can be imported with consent considerations reviewed during intake.
What should we add next?
Most agencies add SEO Foundation, Google Ads Launch Setup and CRM automation to win clients and candidates.
Packages that work with this one
CRM & Sales Pipeline Setup
Every enquiry captured in one CRM, with pipeline stages, follow-up tasks and a clear view of what is closing.
SEO Foundation & Visibility
Keyword and page architecture, on-page SEO, metadata, Search Console and technical foundations.
Google Ads Launch Setup
A properly structured Google Ads account with conversion tracking, ready to spend budget on the right searches.
Proposal & Quotation System
Proposal and quotation templates, a pricing library and a tracked process from request to signed.
Automation & Workflow Setup
Forms, notifications, approvals and document routing that run automatically.
Business Documentation Kit
Branded quotation, invoice, purchase order, letterhead and client form templates.